On behalf of the faculty, students, and administrators at Loyola Stritch School of Medicine, I am pleased to welcome you to the Stritch family.  We congratulate you on the many accomplishments that have led to your acceptance in the class.  We are confident you will receive an excellent medical education at the Stritch School of Medicine, and we look forward to meeting the Class of 2023 on Monday, July 29, 2019.

The information that follows on this page should be helpful as you make arrangements to begin your medical education. It is important that you review the information carefully, as you are responsible for all deadlines and requirements.

I must remind you that the offer of acceptance which you received was made with the provision that you complete all requirements for admission, while maintaining the scholastic standing evidenced by the credentials now in your file.  Students enrolled in degree-granting programs are expected to complete their degrees prior to matriculation.  If you have any questions concerning these matters, please contact me for clarification.

Thank you,

Darrell Nabers, MSc

Assistant Dean for Admissions and Recruitment

Important Information

Please check your email for information from the Admissions office letting you know about how to download the Guidebook app, which has much of the pre-matriculation information on it, and will have all of the information about orientation on it once the orientation schedule is finalized.

Registration information for Mental Health First Aid classes has been finalized.  Please view the updated Pre-Matriculation Checklist 2019 for the link to register.

The Stritch School of Medicine First Year Orientation Program is a mandatory week long program that will help you acclimate to the medical school setting, meet new classmates, and begin to prepare for the rigors of a medical education. Orientation will occur July 29 - August 2, 2019.  Please plan on being present at all events throughout the week as they are mandatory for all incoming medical students. The orientation schedule can be viewed here: M1 Orientation Schedule

On the first day of orientation, you will be assigned to one of three communities, where you will have a mailbox and a locker.  Please bring a combination or key lock with you for your locker.

Admissions Office:

Darrell Nabers, MS

Whitney Kieca, MLD



Educational Affairs:

Gregory Gruener, MD, MBA


Financial Aid:

Tammy Patterson, MBA, MPA

Guadalupe Zarco, MAOL




Laura Zaucha


Registration & Records:

Mary Van Houten, MBA

Julie Steinecker

Rosemary Calcagno




Student Affairs:

James Mendez, PhD

Beth Sonntag, MAdEd

Viviana Martinez, MEd

JoAnne Kremske





Student Life:

Catherine Jardien, MA

Curtis Kimberlin, MEd



Academic Center for Excellence:

Vera Schalansky, JD

Tina Calcagno



Student Health Services:

Tiffany Libby, APRN


Office of Diversity, Equity, and Inclusion

Mark Torrez, MEd



As part of registration during orientation, you will need to provide proof of US citizenship, US permanent resident status, or DACA conferred status.  Please remember to bring this documentation with you to Orientation on Monday, July 29th.  All documents must be original.  Copies will not be accepted.

US Citizen:

  • Your current U.S. Passport OR
  • Your state-issued driver's license or other state-issued ID which has a photo and descriptive information about you AND either Social Security Card or original/certified copy of your birth certificate.

Non-US Citizen:

  • Your Permanent Resident Card with your current passport.

 DACA Conferred Status:

  • Current Employment Authorization Document (EAD I-765) AND I-765 original DACA card.

The above documentation is required in order to begin medical school so please do not forget to bring it with you on Monday, July 29th.  Your documentation will be recorded as you go through the registration portion of orientation.  Please note that all documentation presented to us must be current.  We cannot accept expired documents.

Prior to registration, please arrange to have an official and final transcript sent from each undergraduate and graduate school at which you have earned a degree and any program that contained a course that was a prerequisite for your admission to Stritch. Transcripts should be sent to the following address:                                                 

                                                                Whitney Kieca

                                                                Office of Medical School Admissions

                                                                Stritch School of Medicine

                                                                Bldg. 120, Room 200, Dock 8

                                                                2160 S. First Ave.

                                                                Maywood, IL  60153

If your university only provides electronic transcripts, an official transcript can be emailed to ssom-admissions@luc.edu.

In order to track your transcripts and update your contact information, please fill out our pre-matriculation information form found here: https://stritch.wufoo.com/forms/zhbadao0kqwip3/.  An official final transcript is one that is sent directly from the Registrar’s Office in a signed, sealed envelope or emailed from the registrar's office to our email address.  It shows the completion of all course work and the date the degree or certificate was awarded.  The transcripts you had sent to AMCAS for your initial application will not satisfy this requirement.  If you do not have complete, official transcripts on file at the Stritch School of Medicine by Monday, July 29, 2019, you may not be permitted to register.  Transcripts must be sent no later than July 1, 2019.

Since Loyola has an early starting date, we realize that a complete transcript or one showing the granting of a degree may not be available by July 1, 2019.  If this is the case, you must request that your college Registrar send written verification to the Admissions Office by July 1, 2019, stating that your degree has been earned.  The letter from the Registrar must also specify the date when the official transcript will be forwarded.  If you anticipate requesting such a letter, you should allow your Registrar sufficient time to prepare it.

As Stritch students, you are very fortunate to have the Hines VA Hospital, whose grounds are adjacent to SSOM, available for part of your medical training. During the first two years, you may be going there to meet with preceptors or to shadow physicians, etc. During your clinical years at Stritch, most of you will have the opportunity to rotate at Hines at least once. While there, you will be caring for real heroes and be taught by dedicated faculty.

Because you will be working at a federal facility, the Office of Personnel Management requires everyone to complete some paperwork and to be fingerprinted for a background check. Your fingerprints are run through a variety of databases, including the FBI and the Terror Watchlist. For shadowing and meeting with preceptors at Hines VA during your first and second years and prior to your first rotation at Hines VA during your third year, you will need a non-PIV badge, which requires a background investigation. The regulations often change as they are reviewed on an on-going basis.

Please complete the VA forms, sign them, and then upload them to your applicant portal.  The forms can be accessed and uploaded through your applicant portal at https://vault.lumc.edu/admis_applicants/default.cfm.

If there is a VA facility near you, please go and get fingerprinted between July 1st-15th.  If your fingerprints are too old, you will need to be re-fingerprinted.  Anyone who has not fingerprinted by the first day of Orientation on July 29th will be scheduled for an appointment to fingerprint by the SSOM Registrar.  Please note that all students need to have their Social Security card (original, not a copy) for Hines, so please be sure to bring it with you.  Also note that you will need to bring your identity/citizenship documents with you for each step in the process to get your Hines VA badge (passport/EAD or driver’s license and SS card). 

Please sign into your admissions portal at https://vault.lumc.edu/admis_applicants/default.cfm to complete the pre-matriculation registration form for the Office of Registration & Records.  Please note: The admissions portal is where you complete your supplemental application. Thus, please use your AMCAS ID# (please take out the leading zeros of your ID#) and password to login. If you forgot your password you will find instructions on the site to request a password. This form is available now through July 1, 2019.  Enter any missing information and update or correct information that has changed or is incorrect.  During the registration portion of orientation, you will be presented with a hard copy of this form to review this information for completeness and accuracy and will have an opportunity to update and correct your personal information, if needed, prior to certifying its accuracy.

Please complete this form with all information you have currently.  You will be able to provide us with any information you don't have at this time, such as local address, during registration on the first day of orientation.  If any information changes while you are a medical student, you will be required to update as needed.  This information is vitally important to Stritch as part of our effort to provide you with the optimal educational experience.  It will be kept confidential in accordance with the Family Educational Rights and Privacy Act (FERPA).

If you have any questions, please feel free to contact the Office of Registration & Records at (708) 216-3222.






1st Semester




Total for Year









Activity Fee







Student Health Service







Student Health Insurance






Health & Fitness Center







Computer Fees







Disability Insurance



*Estimated to age 25


Medical Equipment












29, 885.50





















LOCUS is Loyola’s online connection to University services.  Here you can do things like view your e-bill or make a payment.  All financial functions are located in LOCUS under Campus Finances.


To get started:

  • Log in at luc.edu/locus using your universal ID and password
  • Click Campus Finances


Note: If you have not received your log in information yet or if you require additional technical assistance, please contact the Loyola University Help Desk at (773) 508-4ITS (4487) during regular business hours. 


Electronic Billing

Electronic Bills (e-bills) are generated on the 15th of each month and are snapshots of your account at the time they are sent. An e-mail notification will be sent to your official campus (@luc.edu) email address and to those granted access when your e-bill has been generated. 

2019-20 e-bill Schedule

Term                      Sent               Due

Fall 2019               July 15          Aug 5

Spring 2020          Dec 15          Jan 5

Note: Loyola University reserves the right to assess a monthly late payment fee of 1.5% of the past due balance on the student’s account.




If a parent, grandparent, or another person will be helping you manage your Loyola finances, you can grant them access to your financial account in LOCUS.  During setup you may select the areas your parent or guest will be able to access and those they cannot.  You decide!  Plus, they will also receive:

  • Their own LOCUS login and password
  • E-mail notifications when bills are generated




  1. Cash, Check or money order
    • In person: Bursar’s Office - SSOM, Room 204
    • By Mail: Loyola University Chicago, 3953 Solutions Center, Chicago, IL 60677-3009


  1. E-Check (Electronic Check or ACH)
  2. Online in LOCUS drawn from a checking or savings account only (no fee)


  1. Wire Transfers
  2. From any domestic bank account
  3. International payments should be made through our partner, Flywire (flywire.com/pay/luc/).


  1. Credit Card
  2. Online in LOCUS: American Express, Discover, Mastercard, or Visa
  3. 75% non-refundable service fee ($3.00 minimum) added to the amount paid


>> http://www.luc.edu/bursar/payment_options.shtml



Loyola University Chicago Stritch School of Medicine requires the DIRECT DEPOSIT method for all student refunds. If you have received financial aid funds in excess of the charges on your LOCUS account, you may qualify for a refund. Complete your direct deposit profile in LOCUS with a valid checking or savings account, and your refund will be deposited into your bank account within two banking days after the refund is generated in LOCUS.  You only have to set up your direct deposit profile once, but can update it at any time, if your account information changes. 




>> http://www.luc.edu/bursar/refunds.shtml



The 1098-T form reports the qualified amount billed to you by Loyola University over the course of the previous calendar year.  Its purpose is to help you and/or your tax professional determine if you are eligible for the American Opportunity Credit or the Lifetime Learning Credit on your income taxes. 


>> http://luc.edu/bursar/1098


Most students should anticipate between $2,500 and $3,000 in preliminary expenses as you begin medical school. These expenses will include security deposits for apartments and utilities, the first month’s rent, school books and supplies, food, and other personal needs. Therefore, you should be prepared to meet your initial expenses with your own money.

New students without local bank accounts should have between $800 and $900 in cash, traveler’s checks, money orders, or access to ATM’s to cover their personal expenses during the first weeks of medical school.  Local banks will not cash your checks until you have established an account and funds are available.  During the first weeks of school please be prepared to have money available for your use.

During the week of orientation, there will be expenses for any immunizations or titers you might need as well as for any of the optional social events the M2’s are planning.



Your LOCUS account will automatically be billed the annual premium (TBD) for Loyola’s Student Health Insurance.  You must take one of the following actions by October 1, 2019:

  • Opt out: Provide proof of alternate coverage by submitting a waiver in LOCUS in order to receive a credit to your account
  • Fast Track: Confirm that you want to be enrolled in Loyola’s health plan. Activating your coverage generates an electronic insurance ID card that will be available online within 48 hours.


>> http://www.luc.edu/bursar/insurance.shtml

More information at: https://www.uhcsr.com/luc

Please note: ID cards are not mailed.  Visit the website https://www.uhcsr.com/luc to create an account or download the free app to retrieve your information.

Photographs are required for completion of your permanent medical school file. Four (4) photographs must be sent to the Admissions Office (Building 120, Room 200) no later than Monday, July 1, 2019. The photographs will be used on various registration forms and for other paperwork including National Boards Certifications throughout your four years at Loyola.  The photos must be:

*     Front pose only; head and shoulders; neutral background (passport photos work well)

*     2" x 2" color

*     Professional quality; automatic machine photographs will not be accepted; passport photographs are acceptable

*     PRINT YOUR NAME AND AMCAS ID on the back of EACH photograph (ballpoint pen preferred so ink doesn’t bleed onto other photos)

Please mail your photos to the following address:


                Whitney Kieca

                Office of Medical School Admissions

                Stritch School of Medicine

  1. 120, Room 200, Dock 8

                2160 S. First Ave.

                Maywood, IL  60153


Additionally, please email a photo to be used for your student ID to ssom-admissions@luc.edu no later than July 1, 2019.  ID photos must be color.  If a photo is not received by July 1st, we will use the photo that you submitted with your supplemental application for your ID.

Each year, we engage a “common read” to begin exploring our personal values, cultural backgrounds and identities, connections to medicine, and collective experiences as a Stritch Community. During orientation, you will dialogue with your fellow classmates, faculty, and staff as an essential introduction to cultural humility, and Loyola’s commitment to transformational learning about self and society.

The 2019 common read is Dear America: Notes of an Undocumented Citizen by Jose Antonio Vargas. Purchasing information can be found on the author’s website: https://joseantoniovargas.com. More information (e.g., reading and reflection prompts, dialogue group assignments) will be shared in the coming weeks.

The Medical Student Union (MSU) is the student government of the medical student body. Through the MSU, students can take part in various student organizations and service opportunities throughout the Chicago area and participate on standing committees at the Stritch School of Medicine. The MSU provides a voice for medical student opinions to the faculty and administration, deals with medical student issues on a local and national level, and sponsors social events such as the St. Luke’s Day Dinner Dance and the Spring Formal. All medical students are welcome to participate in MSU activities.  For more about the MSU and active student groups at Stritch, see: http://ssom.luc.edu/loyolamsu/.

Diagnostic equipment and stethoscope will be provided by the PCM-1 course, and is already included in your tuition package. Therefore, there is no need to secure diagnostic equipment, i.e., stethoscope, otoscope, etc., before arriving at Stritch. Further information will be given during orientation week.

Please fill out the Orientation Form for the Fitness Center if you would like access beginning July 29th.  You will need to upload your completed Fitness Center Health Questionnaire form to the orientation form.  If you do not complete these forms by July 26th, you will have to fill out paper forms during orientation week and will not be able to use the gym until Friday, August 2nd.

You will receive an email from Vera Schalansky, JD in July inviting you to check out a sneak peek of your first class at Stritch, Molecular Cell Biology & Genetics (MCBG).  Stritch Sneak Peek is a prematriculation program designed to give you an idea of how lectures at Stritch are structured, a preview of the first week of biochem content, and how to access the high yield resources that are available to you.  Feel free to go through the site at your convenience to help prepare for medical school by starting to think through how you approach studying.

Please note that campus parking is daily parking only.  Parking services does not allow cars to be left overnight or to be stored for extended periods during breaks.   If you own a vehicle, please consider this when choosing housing.  An off-street parking spot at your residence would be best.  Additionally, many towns have restrictions on overnight street parking or street parking during certain days of the week for cleaning.  During winter, there are several towns with complete bans on street parking during certain months or when snow is 2” or more. 

Parking at Stritch is overcrowded; therefore, we strongly encourage you to consider living close to public transportation.  Loyola offers a free shuttle from the Forest Park Blue Line El stop between 6:00 am-6:00 pm.  Other options for public transportation are the 308, 301, or 331 Pace buses.

On campus parking will be in the gravel lot behind Deck C.  The cost is $260 for the academic year.  Passes are good August 1, 2019 to May 30, 2020.  If you require parking over the summer, the cost is $26/month.  There are only 150 spots in the gravel lot.  The remaining 20 people will be given parking in Deck C (same cost).  Deck C parking will be selected by a lottery process. For the first 3 days of orientation (July 29-21), you should park in Deck A (hospital/visitor parking).  You will be given complimentary parking validation passes for those dates.

Optional Events

  • JUMP Retreat
    • Join over 60 of your classmates and the Health Sciences Division (HSD) Ministry team for this overnight experience.  Interact with both M2s and incoming students, engage in team building exercises on the challenge course, reflect on your year to come, and learn more about what's in store for you as first year medical students.
    • This year's retreat will be held from Wednesday, July 24 at 10:30 am until Thursday, July 25 at 5 pm.  Participants will be invited to join the carpool from Stritch to the Loyola Retreat and Ecology Campus, about 75 minutes from Maywood.  The deadline to sign up is June 28.  However, space is limited, so please sign up soon in order to reserve your place!  A non-refundable fee of $30 is due upon your registration, and will cover all meals, materials, and activity costs.  Registration information will be forthcoming.
    • For questions or additional information, see https://hsd.luc.edu/jumpretreat/ call the Ann Hillman in the Ministry office at ahillman@luc.edu or call 708-216-3245.
  • White Sox Game
    • The game takes place on Wednesday, July 31st at Guaranteed Rate Field at 7:10 pm.  The Sox will be playing the New York Mets.
    • Buses will depart SSOM at 5:30 pm. 
    • Tickets are $25 and include the cost of the bus ride from SSOM.
    • Tickets Can be purchased from Catherine Jardien on Monday, July 29th in SSOM room 215.  Cash only.
  • Annual Day of Service
    • The Day of Service will be on Saturday, August 3rd.  Registration details will be forthcoming.
    • Get to know our Maywood community first-hand and embrace our Ignatian value of being Women and Men for Others by participating in the annual Day of Service. The Day of Service is hosted by the Center for Community and Global Health and Health Sciences Division Ministry.  Registration will begin in late May.  The day begins at Stritch with an introduction to Maywood from local community leaders, followed by time at one of several organizations. Work in a community garden, clean-up a park, paint a classroom, or prepare housing welcome packs, all while getting to know your new neighbors and building relationships.  We will end the day with lunch and reflection.
    • We look forward to seeing you there, and most importantly, here at Stritch very soon! For questions or additional information, contact Lucia Garcia in CCGH at lucgarcia@luc.edu or 708-216-6318 or Ginny McCarthy in HSD Ministry at vmccarthy@luc.edu or 708-216-3245.

Family Weekend

For questions pertaining to Family Weekend and White Coat Ceremony, please contact the Office of Student Life at 708-216-3872.

  • Family Mass will take place on Saturday, August 24, 2018 at 9 am preceding the White Coat Ceremony.  The Catholic Mass is also called “Eucharist,” which means “to give thanks.” The Family Mass is a special opportunity for us to gather in prayer and song, giving thanks to God for our community and this moment in your journey to becoming physicians. Students and families of all faith traditions are welcome, as this is a moment for our entire community to come together and share in our Jesuit Catholic tradition and shared values of contemplation and community.
  • The White Coat Ceremony on August 24th at 11 am.  Students will be offered 2 tickets to the ceremony for guests.  Up to 3 additional tickets may be requested during orientation week.  Please note that requests for additional tickets may be granted for the ceremony in the SSOM atrium OR in an adjacent building on campus, where the ceremony will be broadcast live.  RSVP here.
  • Family and friends who are unable to attend will be able to watch the live stream here
  • There will be a Lakefront Cruise around Chicago Harbor for the class of 2023 and their families on August 24th.  The cruise will depart from Navy Pier in Chicago and will sail from 4:15-6:00 pm.  Tickets for the cruise can be purchased here.  Please plan on arriving no later than 4 pm as traffic and parking can be congested and the boat will leave promptly at 4:15 pm.