Please note that all orientation and fall semester activities will be starting virtually. 

 

Welcome

On behalf of the faculty, students, and administrators at Loyola Stritch School of Medicine, I am pleased to welcome you to the Stritch family.  We congratulate you on the many accomplishments that have led to your acceptance in the class.  We are confident you will receive an excellent medical education at the Stritch School of Medicine, and we look forward to meeting the Class of 2024 on Monday, July 27, 2020.

The information that follows on this page should be helpful as you make arrangements to begin your medical education. It is important that you review the information carefully, as you are responsible for all deadlines and requirements.

I must remind you that the offer of acceptance which you received was made with the provision that you complete all requirements for admission, while maintaining the scholastic standing evidenced by the credentials now in your file.  Students enrolled in degree-granting programs are expected to complete their degrees prior to matriculation.  If you have any questions concerning these matters, please contact me for clarification.

Thank you,

Darrell Nabers, MSc

Assistant Dean for Admissions and Recruitment

 

Prematriculation

Checklist

The following items are required to be complete before you can begin medical school. Please make note of the deadlines as different tasks are due at different times. For a printable version, click here for the Prematriculation Checklist 2020.

Deadline

Documents

Where to Submit

ASAP

Complete Declaration of Intent, Technical Standards, Confirmation of Prerequisites, and Certification of Prerequisites.

https://vault.lumc.edu/admis_applicants/default.cfm
(Log in with your AMCAS ID and password.)

July 1, 2020

Complete the following items in the Hines Veteran Administration ID Forms:

Application (VA form 10-2850D)

Declaration of Federal Employment Application (OF306)

Trainee Access and PIV Form

Appointment Affidavit (VA Form 61) (Does NOT need to be notarized.) 

I-9 Form

You do not need to complete TMS training or fingerprinting at this time.

https://vault.lumc.edu/admis_applicants/default.cfm (Available June 1, 2020)
(Log in with your AMCAS ID and password.)

Questions about these forms should be directed to Adam Butusov at Adam.Butusov@va.gov

July 1, 2020

Mail four 2x2 (passport-sized) headshot photos with your name and AMCAS ID written on the back. Front pose only; head and shoulders; neutral background; color or black and white. You are welcome to smile in your photos! These must be hard copies. Photographs will be used on various registration forms and for other paperwork including National Boards Certifications throughout your time at Loyola.

Latrice Williams

Office of Medical School Admissions

Stritch School of Medicine

Bldg. 120, Room 200, Dock 8

2160 S. First Ave.

Maywood, IL 60153

July 1, 2020

Email a color photo of yourself with a neutral background to the admissions office for your student ID. If we do not receive a picture from you, we will use the photo from your supplemental application.

ssom-admissions@luc.edu

July 1, 2020

Register and complete CastleBranch forms and upload proof of immunizations/titers (Other requirements due at later dates). For questions, contact clinical-req@luc.edu

Immunization requirements:
Immunization requirements 2020

CastleBranch log-in:
https://portal.castlebranch.com/LG77

July 1, 2020

Complete the Prematriculation and Orientation Form.

https://stritch.wufoo.com/forms/zx4rdgj07lyksj/

July 1, 2020 

Register as a patient in EPIC. Let them know you are an incoming student and DO NOT need to schedule an appointment but want to be registered as a patient.

1-888-LUHS-888

July 15, 2020  

Send official transcripts from any institution where you earned a degree and/or completed any prerequisite classes. We do not need transcripts from any other schools that don’t meet these criteria. Any official transcripts you requested during the application process are with AMCAS, so we will need a copy for your student record at Stritch. *

Latrice Williams

Office of Medical School Admissions

Stritch School of Medicine

Bldg. 120, Room 200, Dock 8

2160 S. First Ave.

Maywood, IL 60153

OR

ssom-admissions@luc.edu 

July 15, 2020  

Fill out questionnaire for our Academic Center for Excellence.

https://www.surveymonkey.com/r/MSLQ2020

 July 15, 2020  

Complete the Prematriculation Registration Form. Please complete this form with all information you have currently.  You will be able to update any information you don’t have, such as local address, during registration on the first day of orientation. 

https://vault.lumc.edu/admis_applicants/default.cfm (Available June 1, 2020)

(Log in with your AMCAS ID and password.)

Do not complete at this time 

(POSTPONED to a later date) Get fingerprinted at a nearby VA hospital facility. You will need your Social Security card with you when you get fingerprinted. **

For locations of VA facilities:
https://www.va.gov/directory/guide/division.asp?dnum=1

July 24, 2020

Complete the Health History Questionnaire, then upload to your Fitness Center Registration Form to gain access to our gym.

Health History Form:
https://ssom.luc.edu/media/stritchschoolofmedicine/prematriculation/documents/Fitness%20Center%20Health%20Questionnaire.pdf

Fitness Center Registration Form:
https://stritch.wufoo.com/forms/w1w0bd30122uwdv/

July 24, 2020

Complete Parking Form if you intend to drive to campus. This is required in order to receive a parking permit.

https://stritch.wufoo.com/forms/zcupaqs18ou4go/

July 27, 2020

Complete electronic verification of CALL lab documents.

https://www.surveymonkey.com/r/CALL_orientation_2020

NEW!

July 27, 2020

Read “Dear America: Notes of an Undocumented Citizen” by Jose Antonio Vargas. Please be prepared to discuss during orientation. In preparation for Orientation, a reading and discussion guide is included to provide some additional insight on the focus of your small group discussions, which will be led by Stritch faculty and staff. We hope you find the text to be a timely and engaging read; and we look forward to connecting with you in just a few weeks. 

We recommend that you contact your local library to check-out the book or feel free to purchase at a bookstore.

Common Read Discussions Guide

July 27, 2020

Bring proof of citizenship to Orientation

US Citizens
Current US passport OR
State issued Driver’s License AND either social security card OR copy of birth certificate

Non-US Citizens
Permanent Resident Visa Card AND your current passport

DACA
Current employment authorization Document (EAD) AND I-765 Application for Employment Authorization

Bring to Orientation

Note: All documents must be originals—no copies!

August 3, 2020

Complete Sexual Assault Prevention for Graduates Training .

An email will be sent to your luc.edu email address with instructions on how to access the course. (Available after July 22, 2020)

August 3, 2020

Change your Workday password.

An email will be sent to the email on your AMCAS application with your Workday ID and a temporary password.  Click on the link in the email, login, and change your password to something permanent. (Available after July 22, 2020)

August 3, 2020

Access your Loyola LOCUS account. View electronic billing, make a payment, set up direct deposit profile.

luc.edu/locus

September 7, 2020

Complete Mental Health First Aid Training.  Upload a copy of your certificate to CastleBranch after you’ve completed it.

https://epay.luc.edu/C20996_ustores/web/store_main.jsp?STOREID=256&SINGLESTORE=true

Do not complete at this time 

(POSTPONED to a later date) Sit for Hines ID photo and pick up Hines ID badge. This must be completed within 120 days of being fingerprinted. The best time to pick up your ID is between 7-9 am Monday through Friday.

Hines VA Hospital (adjacent to LUMC campus)

October 1, 2020

Decided whether you want Loyola’s Student Health Insurance

  • Opt out - Provide proof of alternate coverage by submitting a waiver in LOCUS in order to receive a credit to your account
  • Fast Track - Confirm that you want to be enrolled in Loyola’s health plan. Activating your coverage generates an electronic insurance ID card that will be available online within 48 hours. Coverage begins July 27, 2020.

www.luc.edu/locus
(Log in with your AMCAS ID and password.)

 

Create an account to receive your insurance card:
www.uhcsr.com/luc

 JUMP Retreat

You’re invited! We’ve got an incredible team of M2s who want to give you a great start to your medical school experience by bringing you together for community-building, reflection, and connection. We don’t want you to miss out on any of the amazing parts of being a Stritch student and can’t wait to share the tradition of JUMP with you!

Coming to you virtually, our team will gather with you in real-time for a few mornings during the week of July 20 – most likely July 22, 23, and 24. We’ll talk about hopes & fears, expectations, and transitions, as well as the Stritch values and our Jesuit heritage that make Stritch, Stritch! There will be opportunities for small group conversation, activities, personal reflection, a Q&A with M2s, and opportunities to connect with classmates in personal ways.

Registration will open in early June on this website. We hope you'll consider joining in on the opportunity to build connections with your class and get a taste of the spirit of Stritch.

 Stritch Sneak Peek

In July, you will receive an email from Vera Schalansky, the Director of ACE, inviting you to participate in Sneak Peek, a curriculum preview program to facilitate your transition to Stritch School of Medicine. Sneak Peek will provide a preview of your first class at Stritch, Molecular Cell Biology & Genetics (MCBG), as well as, introduce you to commonly-used study techniques and online student resources. Feel free to go through the site at your convenience.

 Requesting Academic accommodations

If you will be needing to request accommodations for the upcoming year, please read about our accommodations policy here.

NEW! Diagnostic Medical Equipment

Please DO NOT purchase any diagnostic medical equipment prior to the start of the academic year. THe cost of your equipment sis included in your tuition package. Information regarding equipment choices and distribution will be discussed at the introduction of your Patient Centered Medicine course. You will be asked to make your equipment selections, (upgrades and colors), early in the academic year for delivery prior to beginning any clinical activities.

Students will have the option of opting out of certain equipment if they already own some, however, it must comply with our current equipment standards. The student will be reimbursed for that portion of their equipment fee.

The Medical Student Union

MSU is the student government of the medical student body. Through the MSU, students can take part in various student organizations and service opportunities throughout the Chicago area and participate on standing committees at the Stritch School of Medicine. The MSU provides a voice for medical student opinions to the faculty and administration, deals with medical student issues on a local and national level, and sponsors social events such as the St. Luke’s Day Dinner Dance and the Spring Formal. All medical students are welcome to participate in MSU activities.  For more about the MSU and active student groups at Stritch, see: http://ssom.luc.edu/loyolamsu/.

 Class Facebook Group

Join your fellow classmates on Facebook.

Local Housing Options

The Office of Admissions has compiled a list of housing options in the area. View the Housing Packet here. The MSU Facebook page will also post any additional housing options that have been made available since the creation of the housing packet.

NEW! Curriculum Map

Check out the M1 Curriculum Map.

NEW! Medicaid Application Process

If you're looking for alternative health care coverage, take a look at the Medicaid Application Process.

Administrative Contacts

Admissions Office:

Darrell Nabers, MS

Whitney Kieca, MLD

Tina Marino, MA

Latrice Williams

708-216-3229

Educational Affairs:

Gregory Gruener, MD, MBA

708-216-0468

Financial Aid:

Tammy Patterson, MBA, MPA

Guadalupe Zarco, MAOL

708-216-3227

 

Bursar:

Laura Zaucha

708-216-3228

Registration & Records:

Julie Steinecker

Agape Lamberis

Rosemary Calcagno

708-216-3222

Student Affairs:

James Mendez, PhD

Beth Sonntag, MAdEd

Viviana Martinez, MEd

JoAnne Kremske, MA

708-216-8140

 

Student Life:

Catherine Jardien, MA

Curtis Kimberlin, MEd

708-216-5426

Academic Center for Excellence:

 

Vera Schalansky, JD

Saadia Rafiq

Tina Calcagno

708-216-8166

 

Student Health Services:

Tiffany Libby, APRN

708-216-2458

Office of Diversity, Equity, and Inclusion

 

Mark Torrez, MEd

Crystal Cash, MD

Freager Williams, MD

708-216-2481

 

Orientation

The Stritch School of Medicine First Year Orientation Program will be hosted virtually. Our orientation program is designed to assist you in acclimating to the medical school setting, provide opportunities for meeting and interacting with new classmates, and will introduce you to a variety of resources as you begin to prepare for the rigors of a medical education. We will utilize Zoom for most of the orientation, along with other virtual programs. Please note: Orientation is scheduled for the week of July 27th. View the M1 Online Orientation Schedule here. Please plan on being present virtually at all events throughout the orientation as they are required for all incoming medical students.

Proof of Citizenship

As part of registration during orientation, you will need to provide proof of US citizenship, US permanent resident status, or DACA conferred status.  Please remember to bring this documentation with you to Orientation on Monday.  All documents must be original.  Copies will not be accepted.

US Citizen:
Your current U.S. Passport OR
Your state-issued driver's license or other state-issued ID which has a photo and descriptive information about you AND either Social Security Card or original/certified copy of your birth certificate.

Non-US Citizen:
Your Permanent Resident Card with your current passport.

DACA Conferred Status:
Current Employment Authorization Document (EAD I-765) AND I-765 original DACA card.

The above documentation is required in order to begin medical school, so please do not forget to bring it with you on the first day of Orientation.  Your documentation will be recorded as you go through the registration portion of orientation.  Please note that all documentation presented to us must be current.  We cannot accept expired documents.

Parking Information

On campus parking for first year students will be in the gravel lot behind Deck C.  The cost is $260 for the academic year.  Passes are good August 1, 2020 to May 30, 2021.  If you require parking over the summer, the cost is $26/month.  For the first 3 days of orientation (July 27-31), you should park in Deck A (hospital/visitor parking).  You will be given complimentary parking validation passes for those dates.

Please note that campus parking is daily parking only. Parking services does not allow cars to be left overnight or to be stored for extended periods during breaks. Parking at Stritch can be overcrowded; therefore, we strongly encourage you to consider living close to public transportation. Loyola offers a free shuttle from the Forest Park Blue Line El stop between 6:00 am-6:00 pm.  Other options for public transportation are the 308, 301, or 331 Pace buses.

Family Weekend and White Coat Ceremony

Family Weekend and White Coat Ceremony will take place pending a favorable COVID-19 outcome. A decision will be made regarding the event by July 1, 2020 to allow for adequate travel planning.

Family Mass will take place on Saturday, August 1, 2020 at 9 am preceding the White Coat Ceremony.  The Catholic Mass is also called “Eucharist,” which means “to give thanks.” The Family Mass is a special opportunity for us to gather in prayer and song, giving thanks to God for our community and this moment in your journey to becoming physicians. Students and families of all faith traditions are welcome, as this is a moment for our entire community to come together and share in our Jesuit Catholic tradition and shared values of contemplation and community.

The White Coat Ceremony on August 1st at 11 am.  Students will be offered 2 tickets to the ceremony for guests.  Up to 3 additional tickets may be requested during orientation week.  Please note that requests for additional tickets may be granted for the ceremony in the SSOM atrium OR in an adjacent building on campus, where the ceremony will be broadcast live.

Family and friends who are unable to attend will be able to watch the live stream.

There will be a Lakefront Cruise around Chicago Harbor for the class of 2024 and their families on August 24th.  The cruise will depart from Navy Pier in Chicago and will sail from 4:15-6:00 pm.  Tickets for the cruise can be purchased.  Please plan on arriving no later than 4 pm as traffic and parking can be congested and the boat will leave promptly at 4:15 pm.

For questions pertaining to Family Weekend and White Coat Ceremony, please contact the Office of Student Life at 708-216-3872. 

Annual Day of Service

Every summer around the celebration of the Feast Day of Saint Ignatius of Loyola (July 31), we honor his legacy and our Catholic Jesuit values by reaching out in service to our community partners. This year, we will host a virtual event to introduce you to organizations and opportunities for engagement. Get to know our local Maywood community, including the various local leaders and non-profit organizations who partner with the Stritch School of Medicine and the Loyola University Health System. We hope you will begin to find ways to serve – even from a distance!

The day of service is scheduled for Saturday, August 8, 10-11:30am. Registration will begin in June! Be on the watch for more info and Save the Date! You can learn more about this annual Day of Service here.

 

Financial Information

Your LOCUS Account

LOCUS is Loyola’s online connection to University services.  Here you can do things like view your e-bill or make a payment.  All financial functions are located in LOCUS under Campus Finances.

Log in to LOCUS at luc.edu/locus using your Loyola ID and password and click Campus Finances to get started.
If you have trouble logging in, please contact the Loyola University Help Desk at (773) 508-4ITS (4487) during regular business hours.  

Electronic Billing

Electronic Bills (e-bills) are generated on the 15th of each month and are snapshots of your account at the time they are sent. An e-mail notification will be sent to your official campus (@luc.edu) email address and to those granted access when your e-bill has been generated. For more information, please visit www.luc.edu/bursar/billing

2020-21 e-bill Schedule

Term                    Sent               Due
Fall 2020               July 15           Aug 5
Spring 2021           Dec 15           Jan 5
Loyola University reserves the right to assess a monthly late payment fee of 1.5% of the past due balance on the student’s account.

Guest Access

If a parent, spouse, grandparent, or another person will be helping you manage your Loyola finances, you can grant them access to your financial account in LOCUS.  During setup you may select the areas your guest will be able to access and those they cannot. Set up guest access at http://www.luc.edu/bursar/parent_access.shtml.

Payment Methods

Cash, check or money order:
In person: Bursar’s Office - SSOM, Room 204
By Mail: Loyola University Chicago, 3953 Solutions Center, Chicago, IL 60677-300

E-Check (Electronic Check or ACH):
Online in LOCUS
Drawn from a checking or savings account only (no fee)

Wire Transfers:
From any domestic bank account
International payments should be made through our partner, Flywire (flywire.com/pay/luc/)

Credit Card:
Online in LOCUS: American Express, Discover, Mastercard, or Visa
75% non-refundable service fee ($3.00 minimum) added to the amount paid

For more information about payment options, visit http://www.luc.edu/bursar/payment_options.shtml.

Direct Deposit Refunds

Loyola University Chicago Stritch School of Medicine requires the DIRECT DEPOSIT method for all student refunds. If you have received financial aid funds in excess of the charges on your LOCUS account, you may qualify for a refund. Complete your direct deposit profile in LOCUS with a valid checking or savings account, and your refund will be deposited into your bank account within two banking days after the refund is generated in LOCUS.  You only have to set up your direct deposit profile once, but can update it at any time, if your account information changes. Read more about the refund process at http://www.luc.edu/bursar/refunds.shtml.

1098-T

The 1098-T form reports the qualified amount billed to you by Loyola University over the course of the previous calendar year.  Its purpose is to help you and/or your tax professional determine if you are eligible for the American Opportunity Credit or the Lifetime Learning Credit on your income taxes. To learn more, go to http://luc.edu/bursar/1098.

Start-up Expenses

Most students should anticipate between $2,500 and $3,000 in preliminary expenses as you begin medical school. These expenses will include security deposits for apartments and utilities, the first month’s rent, school books and supplies, food, and other personal needs. Therefore, you should be prepared to meet your initial expenses with your own money.

New students without local bank accounts should have between $800 and $900 in cash, traveler’s checks, money orders, or access to ATM’s to cover their personal expenses during the first weeks of medical school.  Local banks will not cash your checks until you have established an account and funds are available.  During the first weeks of school please be prepared to have money available for your use.

During the week of orientation, there may be expenses for any immunizations or titers you might need as well as for any of the optional social events.